Meeting Minutes for April 6, 2020

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CITY OF WILSON

 

 Regular
Meeting

at Wilson City Hall

April 6, 2020 7:00 p.m.
 

MAYOR: MICHAEL J
PESCHKA (in person and Zoom)

COUNCIL PERSONS
present:                     
CHUCK CRAWFORD (via Zoom)
DAVID CRISWELL (via Zoom)
CINDY HEINZE
DARCY HUBKA-VOPAT
RYAN STOPPEL (via Zoom)


Others present
for the meeting were:  Jon Halbgewachs –
Kirkham Michael Engineers (via Zoom);  Alan
Rusch – Ellsworth County Independent/Reporter; Josh Tipton – Wilson Police Chief
(via Zoom); Theresa Staudinger – City Attorney; and Susan Kriley – City Clerk.


CALL TO ORDER-

Mayor Mike Peschka called the Regular Meeting of the Wilson City Council to
order on Monday, April 6, 2020 at 7:00 p.m.

APPROVE AGENDA-

David Criswell  made a motion to approve
the April 6, 2020 agenda.  Cindy Heinze seconded
the motion and it carried.  

MINUTES-  

Chuck Crawford made
a motion to approve the March 16, 2020 Regular Meeting minutes with correction.  Darcy Hubka-Vopat seconded the motion and it
carried 4-0-1 (abstain). 

REPORTS: 
BILLS AND PAYROLL–
Cindy Heinze made
a motion to approve the April 6, 2020 bills for $14,479.53 and April 1, 2020
payroll for $10,547.05.  Chuck Crawford
seconded the motion and it carried.

7:18 p.m. Jon Halbgewachs joined the meeting via Zoom.

UNFINISHED BUSINESS:

STREET PROJECT REPORT BY JON HALBGEWACHS,
KIRKHAM MICHAEL -

Jon Halbgewachs presented a draft report regarding the chip and seal schedule (currently ¼ of
town being done every four years).  Some
possibilities:   1. Do the entire town
every four years to save some money on mobilization;  2.  Use
different type of oil that may extend the chip and seal another one-two years;
or 3.  Use a smaller aggregate rock that
would require less oil.  Council decided
to put chip and seal on hold for 2020 and to entertain the idea of chip and
seal half of the town every three years. 
Polymer oil would be used for the extended length and is approximately
15% more expensive.

Jon Halbgewachs
reported on 31st street between Ave E and the teachers parking lot east of Ave
D.  He recommended the need to remove the
trees on the south side of 31st and could double chip and seal the
street after a drainage ditch is installed. 
Crowning the street would allow water to drain off but would sit on the
edges without the drainage ditch installed. 

A final evaluation report will be provided at the end of this week. 

If the City
chooses not to chip and seal in 2020, Jon Halbgewachs recommends to crack seal
as soon as possible.  

7:41 p.m. Jon Halbgewachs left the meeting. 

NEW BUSINESS:

INSURANCE RENEWAL April 1, 2020 - April 1, 2021 -

Chuck Crawford
made a motion to accept the annual insurance renewal policy for $40,439 through
Ellco Insurance.  Cindy Heinze seconded
the motion and it carried 4-1.  The City
will go out for bids in the fall to allow enough time to receive proposals.

SUMMER LABORERS -
Chuck Crawford
made a motion to hire Jan Shaw and Trey Fink and compensate them $10.00 per
hour.  Cindy Heinze seconded the motion
and it carried. 

Cindy Heinze
made a motion to hire Steve Ford (mowing cemetery) and compensate him $9.00 per
hour.  Darcy Hubka-Vopat seconded the
motion.  Cindy Heinze made a motion to
amend her motion from $9.00 per hour to $10.00 per hour.  Chuck Crawford seconded the amendment to the
motion and it carried 3-2.  Cindy Heinze
made a motion to hire Steve Ford (mowing cemetery) and compensate him $10.00
per hour.  David Criswell seconded the
motion and it carried 4-1.  

FINANCIAL REVIEW WITH COVID-19 -
Mike Peschka reported
that the early thoughts from the League of Kansas Municipalities regarding the
cities financing is that cities  will see
at least a 25% decrease in sales tax starting with March submissions (cities to
receive in May) and at least a 15% decrease in property tax. 

SUMMER LABORERS -
Ryan Stoppel
made a motion to compensate Jan Shaw and Trey Fink $11.00 per hour.  Chuck Crawford seconded the motion and it
carried 4-1. 

WILSON ECONOMIC DEVELOPMENT CORPORATION
ANNUAL STIPEND -
Cindy Heinze
made a motion to approve the yearly stipend of $4,300 for Wilson Economic
Development Corporation.  Darcy
Hubka-Vopat seconded the motion and it carried 3-0-2 (abstain).  Chuck Crawford and David Criswell abstained
due their individual membership in Wilson Economic Development Corporation. 

MOWER BIDS -
Mower bids were
received:  Pro-Green- Walker 48” mulch
with cast gear boxes $8,950 and 48” side discharge with aluminum gear box
$8,700; KanEquip- Grasshopper 48” side discharge $10,035 and 52” side/rear
discharge $10,430; and Carrico-Grasshopper 48” side discharge $9,000.  A decision was tabled until next meeting so
Marty can gather information on warranty and more details.

BACKHOE TIRES -
Chuck Crawford
made a motion to accept the bid from Marine Specialty for backhoe tires (front)
$499.50.  Cindy Heinze seconded the
motion and it carried.

ABANDONED PROPERTY INFO AND PROPOSED
ORDINANCE -
A Special
Meeting is scheduled to discuss the abandoned property ordinance for Tuesday,
April 14, 2020 at 7 p.m.

KDOC HOUSING REHABILITATION AND DEMOLITION
GRANT -
Due to COVID-19,
the pre-application meeting, that will determine the target area to use in the
application, originally scheduled for Tuesday April 7, 2020 at 7:00 p.m. has
been tentatively rescheduled for Tuesday May 12, 2020. 

MODERATE-INCOME HOUSING GRANT -
The private
investor that requested grant financing assistance is working with Ellsworth
County Economic Development and Wilson Economic Development Corporation. 

BOARD OF HEALTH -
There are three
pending cases with a March 20, 2020 deadline. 


2203 Ave E – some progress made

718-720 26th– hearing requested and scheduled for April 20, 2020 Council meeting

809-815 24th– Josh will make contact with property owner regarding this case

The Board of Health will present four more properties at the next meeting. 

9:18 p.m. Josh Tipton left the meeting.

To keep consistence to act on cases, the Council indicated that anyone on the Board of
Health can present cases at the Council meeting (in case Josh is unavailable). 

PUBLIC COMPLIANCE OFFICER POSITION -

Discussion took place regarding whether or not to fill the Public Compliance Officer position
(regulated through Ordinance No. 729).   

9:25 p.m. Josh Tipton joined the meeting via Zoom.

The Council
directed Josh to consult with Board of Health members to see if one of them is
interested in serving as the Public Compliance Officer to deal with vehicles
and yards.  If none are interested, the
City can look at publishing the position opening at $100.00 per month. 

EMPLOYEE HANDBOOK CHANGES-
Tabled until the next meeting. 

DEPARTMENTS:
CITY SUPERINTENDENT -

·        
No updates given.

CITY CLERK SUSAN KRILEY UPDATE-

·        
Presented
the 2019 Final Budget Report.  The
auditors will present the 2019 audit at the April 20, 2020 Council meeting.

·        
Presented the January – March 2020 Income Received Report.

·        
January – March 2020 Financial Report and Budget Report will be presented at the next
meeting.

POLICE CHIEF UPDATE -

·        
Presented the March 2020 activity report (verbally).

·        
Attending EMT classes

·        
Attending LETPC, Ellsworth County Emergency Prepardness, and Wilson Emergency
Preparedness meetings.

·        
Will address a trailer parked in the street for an extended amount of time. 

MAYOR MIKE PESCHKA UPDATE-

·        
Shawn
Shipley, EMS & EMT, will present the City/Recreation with an AED.  The only costs to the City is the maintenance
(pads and batteries).  There is also a
Midwest Energy grant pending for an AED for the Fire Department.

·        
Community
Garden- current guidelines were email to the Council.  No feedback was received for suggested
changes.

 

COUNCIL UPDATE-

Chuck Crawford update:

·        
Wilson
Economic Development Corporation will donate the Frisbee golf equipment
(baskets) to the City.
 

Ryan Stoppel update:

·        
Wilson
Fire Department is holding semi-monthly meetings again with limited numbers
allowed.
 

EXECUTIVE SESSION -

Cindy Heinze made a motion to enter executive session for real estate acquisition to discuss
a potential dilapidated property proposal to include the City Attorney Theresa
Staudinger and to return to open session in Wilson City Hall at 10:19 p.m.  Darcy Hubka-Vopat seconded the motion and it
carried.  

Cindy Heinze made a motion to extend the executive session for real estate acquisition to
discuss a potential dilapidated property proposal to include the City Attorney
Theresa Staudinger and to return to open session in Wilson City Hall at 10:24
p.m.  Chuck Crawford seconded the motion
and it carried.  

Cindy Heinze made a motion to return to open session at 10:24 p.m.  Darcy Hubka-Vopat seconded the motion and it
carried. 

No action was taken. 

EXECUTIVE SESSION -

Cindy Heinze made a motion to enter executive session for non-elected personnel to discuss a
personnel matters to include the City Attorney Theresa Staudinger and to return
to open session in Wilson City Hall at 10:48 p.m.  Darcy Hubka-Vopat seconded the motion and it
carried.  

Cindy Heinze made a motion to extend the executive session for non-elected personnel to
discuss a personnel matters to include the City Attorney Theresa Staudinger and
to return to open session in Wilson City Hall at 11:03 p.m.  Darcy Hubka-Vopat seconded the motion and it
carried.  

Cindy Heinze made a motion to extend the executive session for non-elected personnel to
discuss a personnel matters to include the City Attorney Theresa Staudinger and
to return to open session in Wilson City Hall at 11:13 p.m.  Darcy Hubka-Vopat seconded the motion and it
carried.  

Cindy Heinze made a motion to return to open session at 11:13p.m.  Darcy Hubka-Vopat seconded the motion and it
carried. 

No action was taken.

NEXT MEETING -

Next Council meeting- Monday, April 20, 2020 7:00 pm   

Meeting adjourned at 11:18 p.m.